PO Box 22001 The Convention provides for the simplified certification of public (including notarized) documents to be used in countries that have joined the convention. For further information and instructions on obtaining an apostille or authentication, visit the New York State Department of State web site. Please note that the look of the apostille may change including the name of the Secretary of State and signature. Birth, death, and marriage certificates issued by the New York City Department of Health must first be certified You should request the Letter of Exemplification when ordering the birth or death certificate. To be authenticated, the original document must have been signed by a State Official or a County Clerk. If you have questions, please contact us at: 518-474-4429. The large number of corporate headquarters and diverse nationalities in the city warrants a steady need for apostille services. Albany NY 12201-2001, Apostille and certificates of authentication are returned by first class mail.  You may request that your documents be returned to you by overnight delivery service by enclosing a prepaid shipping label. Due to the large volume of mail in requests, please allow for additional processing time before checking on the status of your Apostille or Certificate of Authentication request. Please note that your documents will receive an Apostille from the State of New York. PLEASE NOTE: If you order your certificate on line or by phone and you require an apostille, you should request a "LONG FORM" (also known as a "FULL COPY" or "VAULT COPY"). To authenticate birth or death certificates from New York City: You must obtain a long form certified copy of the certificate At the same time obtain a Letter of Exemplification by the NYC Department of Health Present to County Clerk’s office for certification Common documents we can apostille are: Birth Certificates; Marriage Certificates; Death Certificates; Divorce Decree; Single Status Affidavit; Background Checks (Local, State, FBI) Notary Public Please note that the Department of State does not accept shipping labels that direct the carrier to bill your credit card or “bill sender.”. NYS issues an Apostille (the legalization of a document for international use), the Suffolk County Clerk will certify copies for an Apostille. The process for getting an Apostille for a document issued in New York City depends on the type of record you want authenticated. Enclose a separate check or money order for $10.00, per certificate to be apostilled, made payable to the New York State Department of State (this is in addition to your payment to the Department of Health for the certificate itself). Step One: Get the document that needs an apostille. Division of Licensing Services The next step is the County Clerk authentication of the death certificate. (English) (Spanish/Español) (Haitian-Creole/Kreyòl Ayisyen) (Italian/Italiano) (Korean/한국어) (Russian/Pусский) (Chinese/中文), Mail Requests to: Birth, death, and marriage certificates issued by the New York State Department of Health and signed by the Director of Vital Statistics may be submitted for Apostille/Authentication. A certified copy is an official copy of the document issued by a vital records office and guaranteed to be a true and exact copy of the original document kept on file in this office. Below is an example of the State of New York Apostille. Birth, death, and marriage certificates issued by the New York State Department of Health and signed by the Director of Vital Statistics may be submitted for Apostille/Authentication. Apostille/Certificate of Authentication Request Form By selecting apostille as your purpose you will ensure that the NYC Vital Records will issue you a Birth Certificate with the Letter of Exemplification. Death certificates can only be authenticated from the State of origin. Birth, Death, and Marriage certificates issued by the New York State Department of Health and bearing the signature of the Director of Vital Statistics or NYS Registrar may be submitted for Apostille or Certificate of Authentication and do not require a County Clerk certification. Please read the following instructions regarding the Apostille process. An Apostille or Certificate of Authentication issued by the New York Secretary of State is a one-page document with a blue laser printed facsimile of the New York Department of State Seal. Both the Apostille and Certificate of Authentication include the facsimile signature of … Birth, death, and marriage certificates issued by the New York City Department of Health must first be certified Birth, Death, and Marriage certificates and Certificate of Divorce issued by a local or county official or county Department of Health must first be certified by the County Clerk of the county where the document was issued. A death certificate can only be authenticated from the State of origin. Please call (518) 474-4429 to make the appointment. Contact A&M Logos International, Inc. 14 Wall Street, Suite 5E, New York, NY 10005 Tel: 212-233-7061 Fax: 212-233-7167 info@apostille.us Additional Information about "Apostille" & "Authentications", Forms Certificates issued in the State of New York, but outside New York City: The certificates must be requested in Long Form with Apostille at the following Office: New York State Department of Health Vital Records Office 800 North Pearl Street, 2nd Floor Menands, NY 12204 tel. Birth or Death Records Marriage or Divorce Records In order to apostille a death certificate, you must mail in the original or a certified copy issued by the County Clerk, Health Department or State Registrar. For records from New York City, local vital statistics offices or town and city clerks, visit the New York State Department of State web site for important information. In order for us to forward your certificate to the Department of State, you must order by mail and pay for expedited processing ($45.00 per certificate copy) by check or money order payable to the New York State Department of Health. Apostilles and Certificates of Authentication issued on or after April 9, 2013 may be verified on the Department of State’s website at. You may need an apostille or authentication for the record. There are 2 way to get an Apostille for your New York City Death Certificate. In-person services are by prior appointment-only, and walk-in services will not be provided without an appointment. Processing time: 1-2 business days (Estimated) Cost: As low as $195 for each apostille. Both the Apostille and Certificate of Authentication include the facsimile signature of the New York Secretary of State or his/her deputy. When placing the order in person or online for New York City Birth or Death Certificate you MUST indicate that the purpose of your request is APOSTILLE. In my line of work, most documents that need apostilles are vital records submitted for dual citizenship.  Please be advised that this in-person service is by appointment-only at this time, and walk-ins are not permitted without a prior appointment. PO Box 22001 Visit the New York State Department of State web site for information about submitting your document for apostille. If you will be presenting your vital record to a government agency in another country, you should contact the consulate of that country to determine what the requirements are to have your record accepted. NYS Appearance Enhancement and Barber Licensing Services FAQ. What is a "certified copy" of the birth certificate? Please remember that according to the New York Department of State’s official rules, only a certificate accompanied by the letter of exemplification can be apostille. Apostille Service in NYC Most likely, the original New York death certificate you have will qualify for the legalization by an apostille or foreign embassy if it was issued by (a) New York City Department of Health and Mental Hygiene, (b) the New York Department of Health in Albany, or (c) a local registrar.  The document must be certified by an official at the educational institution stating that the document is an official record or a true copy of the original document.  The official’s signature on the certification must be notarized by a notary public. An apostille or authentication for New York State is issued by the New York State Department of State. You must also include a letter telling us for which country the apostille is needed (this information is required by the Department of State). Reason:" drop-down box. The OFFICIAL way requires to have an Long form Death Certificate with a Letter of Exemplification (NYC Only). Birth Certificates and Death Certificates originating in New York State require an additional “EXEMPLIFICATION” letter to be included for a successful Apostille. A death certificate can only be authenticated from the State of origin. New York City has one of the highest demand for apostille translations in the country. The daily documents we deal with: Birth Certificates Death Certificates For example, if the death certificate is from the State of California, the State of California is the only State that can issue a California apostille. The New York State Department of Health does not offer translation services for Vital Records or supporting documents. How do I obtain an apostille/authentication? If you are unable to locate an Apostille or Certificate of Authentication or you wish to verify an Apostille or Certificate of Authentication issued prior to April 9, 2013, please contact the New York Department of State at (518) 474-4429. certificate to the Department of State which will return the certificate with apostille to you. When a document is to be used in another country, it may be necessary to have the document authenticated.  This is known either as an “apostille” or “certificate of authentication.” Examples of documents that are frequently authenticated by the Department of State are birth, marriage and death certificates. … * To expedite your request please contact Documents International, LLC at 1-866-299-4379 or e mail us at service@apostilla.com NEW YORK STATE DOCUMENTS NEW YORK STATE BIRTH, DEATH, MARRIAGE AND DIVORCE RECORDS ACCEPTABLE FOR APOSTILLE All birth, death, marriage and divorce records … The Department of State only authenticates public documents issued in New York State which are signed by a New York State official or county clerk. Old death certificates are acceptable for New York apostilles if they are signed by one of the following regisrars: STEVEN P. SCHWARTZ * IRENE A. SCANLON * EARLENE PRICE * IRWING MELLON Depending on the year when the certificate was issued, it can be blue, green, yellow, pink or white in color. The Secretary of State does not have the authority to authenticate death certificates issued from another state. The color and the year of issue do not matter. For educational documents, please contact the school, college or university that you attended. To order a "LONG FORM" through www.vitalchek.com, select "Long Form" from the "What will you be using this certificate for? If your ancestors’ vital events took place outside of New York City, the process will be different. Apostille in New York City. Documents originating from the State of New York are processed directly from the New York Secretary of State’s office. This letter can be obtained by visiting New York City Department of Health & Mental Hygiene located at 125 Worth St, New York, NY 10013. If you are ordering a certificate from us and you need an apostille for it, we can help by forwarding your New York Apostille. If you need an Apostille on a document originated from the State of New York, or if you plan to live, work, get married-in, or conduct business in another country, You need to be advice for the specialist to get your documents authenticated fast. How do I verify that an Apostille or Certificate of Authentication was issued by the New York State Secretary of State? Division of Licensing Services Individuals who have a priority request based on travel plans within two weeks may schedule an appointment to have their documents completed at our Albany or New York City customer service office. Copies of supporting travel documents and the documents you wish to have an Apostille or Certificate of Authentication issued for will be requested. New York Apostille Guide Birth and death certificates originating from the five boroughs of New York City must be certified together with a Letter of Exemplification by contacting the New York City Department of Health and Mental Hygiene. The Apostille helps authenticate the document for acceptance in the other country. You may also be required to have the record and supporting documents translated. Along with the order form. Apostille and Authentication Unit Apostille and Authentication Unit If the requesting country is a member of the Hague Apostille Convention, you will be required to provide a Death Certificate with an Apostille. 518 – 474 3077 Web An Apostille or Certificate of Authentication issued by the New York Secretary of State is a one-page document with a blue laser printed facsimile of the New York Department of State Seal. Albany, NY 12201-2001, Get an Apostille/Certificate of Authentication, Apartment Information Vendor and Sharing Agent, Important Guidance Regarding Gender-Neutral Pricing and Services, Examination Cancellations and Office Closures, New Online Security Guard Registry coming April 30, Notice of Proposed Rule Making – Amendment to Real Estate Broker Qualifying Course, http://www.dos.ny.gov/licensing/apostille-verification.html, The Department of State now allows you to verify whether an Apostille or Certificate of Authentication was issued by the New York State Secretary of State's office. Upon certification by the Suffolk County Clerk, the documents must be submitted to New York State for the Apostille. Enclose a separate check or money order for $10.00, per certificate to be apostilled, made payable to the New York State Department of State (this is in addition to your payment to the Department of Health for the certificate itself). For other documents, such as power of attorney, obtain a notarized copy of the document. The last step is a visit to the Department of … A Certificate of Authentication is issued by the New York Secretary of State to authenticate public document for use in any country which is not a member of the 1961 Hague Convention Abolishing the Requirement of Legalization for Foreign Public Documents. An Apostille is an authentication of a public document issued pursuant to the 1961 Hague Convention abolishing the Requirement of Legalization for Foreign Public Documents. Death Certificates issued by a State must be authenticated from the same State. An "Apostille" or "Authentication" is a means of certifying the authenticity of the signature of the issuing authority, the capacity in which the signer was acting, and the identity of any stamp or seal attached to the document. (English) (Spanish/Español) (Haitian-Creole/Kreyòl Ayisyen) (Italian/Italiano) (Korean/한국어) (Russian/Pусский) (Chinese/中文), NYS Department of State These are the main steps one has to follow to get an apostille done in New York: 1. The Letter of Exemplification is only issued when you order a new the Long form Death Certificate & request the Letter of Exemplification at the same time. We will process your Apostille and we will send it back to you via courier. Health & Safety in the Home, Workplace & Outdoors, Clinical Guidelines, Standards & Quality of Care, All Health Care Professionals & Patient Safety, Original (Pre-Adoption) Birth Certificate for Adoptees, Addressing the Opioid Epidemic in New York State, Learn About the Dangers of "Synthetic Marijuana", Help Increasing the Text Size in Your Web Browser. Under the Hague Convention. At this time, New York State Department of State Apostille services may be obtained by mail, or---in the case of a priority request as described below---by appointment for in-person service within our Albany or New York City locations. We specialize in getting the NYS Apostille for Birth Certificates, Death Certificates, business document, drivers license, educational documents, any properly notarized documents & other court or governmental documents for all 62 counties of New York State and for any other USA state. Notarized documents must be certified by the County Clerk of the County where the notary is certified to notarize. Note: These steps only apply to vital events that occurred in New York City. For example, a California death certificate cannot be processed in New York. The certificate will be sent directly to you and you will need to send the document to the New York State Department of State yourself to get the apostille. 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